Privacy Policy for Email Marketing
This Privacy Policy describes how Fowler and Tidwell Counseling (referred to as “we,” “us,” or “our”) collects, uses, and protects the personal information you provide when you subscribe to our email marketing list.
**1. Information We Collect**
When you subscribe to our email marketing list, we collect your email address. We may also collect other information you voluntarily provide, such as your name or areas of interest, to personalize your email experience.
**2. How We Use Your Information**
We use your email address to send you marketing communications, which may include:
* Newsletters
* Updates about our services
* Promotional offers
* Information about events or workshops
* Blog posts or articles related to mental health and well-being
We may personalize these communications based on the information you have provided to us.
**3. Legal Basis for Processing**
The legal basis for processing your email address for marketing purposes is your consent. By subscribing to our email list, you provide us with your explicit consent to receive these communications. You have the right to withdraw your consent at any time (see Section 6).
**4. Data Retention**
We will retain your email address on our marketing list until you unsubscribe or we decide to discontinue our email marketing program.
**5. Data Security**
We are committed to protecting your personal information. We implement reasonable security measures to safeguard your email address from unauthorized access, use, or disclosure. These measures may include:
* Using secure email marketing platforms with appropriate security features.
* Implementing administrative and technical safeguards to protect our databases.
**Please Note:** While we strive to protect your personal information, no method of transmission over the internet or electronic storage is completely secure.
**6. Your Rights**
You have the following rights regarding your personal information:
* **Right to Access: ** You have the right to know whether we process your personal information and to request access to it.
* **Right to Rectification: ** You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
* **Right to Erasure (Right to be Forgotten):** You have the right to request that we delete your personal information under certain circumstances.
* **Right to Restriction of Processing: ** You have the right to request that we restrict the processing of your personal information under certain circumstances.
* **Right to Data Portability: ** You have the right to receive the personal information you have provided to us in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
* **Right to Withdraw Consent: ** You have the right to withdraw your consent to receive marketing emails at any time. You can do this by clicking the “unsubscribe” link at the bottom of our emails or by contacting us directly (see Section 8).
* **Right to Lodge a Complaint: ** You have the right to lodge a complaint with a relevant data protection authority if you believe that our processing of your personal information infringes applicable data protection laws.
**7. Sharing Your Information**
We will not share your email address with third parties for their own marketing purposes without your explicit consent. We may use third-party email marketing platforms to send our emails, and these platforms will have access to your email address for the sole purpose of delivering our communications to you. These platforms are typically contractually obligated to protect your information.
**8. Contact Us**
If you have any questions or concerns about this Privacy Policy or our data practices regarding email marketing, please contact us at:
Fowler and Tidwell Counseling
7660 Woodway Dr. Suite 585 Houston, TX 77063
831-831-8379
**9. Changes to This Privacy Policy**
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on our website or through other communication channels. The “Last Updated” date at the top of this policy indicates when it was last revised.
**Important Considerations for a Counseling Practice:**
* **HIPAA:** Be extremely cautious about including any Protected Health Information (PHI) in your marketing emails. Generally, marketing communications should focus on general wellness topics, practice updates, or introductory offers that do not disclose individual health information. If you intend to use email for communications that might involve PHI, you need to have specific HIPAA-compliant consent and ensure your email platform and practices are fully HIPAA compliant, which is complex and often not recommended for general marketing.
* **Sensitivity:** Be mindful of the sensitive nature of counseling services and ensure your marketing emails are respectful and avoid making unsubstantiated claims or creating undue pressure.
* **Professional Ethics:** Adhere to the ethical guidelines of your professional licensing board regarding advertising and communication with potential clients.
Last Updated:** 03/01/2025
